AI Summer Beach Party 2026
Effective Date: 21 May 2025
Event Date: 29 June 2026
Location: London City Beach, London, UK
Controller: AI Curious Limited (T/A nadio.ai)
Scope and Introduction
This privacy policy outlines how AI Curious Limited (T/A nadio.ai) collects, uses, and protects personal data for the AI Summer Beach Party 2026. It supplements our general privacy policy and aligns with the General Data Protection Regulation (GDPR), the UK Data Protection Act, the Privacy and Electronic Communications Regulations (PECR), and ISO/IEC 27701 privacy standards.
Personal data refers to any information relating to an identifiable living person (Data Subject) that is not already in the public domain. This document applies to all data collected before, during, and after the event.
Who We Are
AI Curious Limited (T/A nadio.ai) provides digital marketing and AI-enhanced services. For this event, AI Curious Limited acts as the Data Controller.
Personal Data We Collect
We collect personal data to operate a safe, inclusive, and engaging public event:
- Registration data: name, email, phone number, organisation (for entry and communication)
- Preferences: dietary requirements and accessibility needs (to ensure inclusion)
- Consent preferences: for photography, marketing, and AI-based features (to respect personal choices)
- Media: photographs and videos captured at the event (for promotional and documentation purposes)
- Attendance data: IP address, QR/app check-in logs (to manage capacity and provide support services)
- Feedback and analytics: post-event surveys, AI-assisted feedback (to improve future events)
Lawful Bases for Processing
We process data under the lawful bases outlined in Article 6 of the GDPR:
- Consent (6(1)(a)): For photography, marketing, and AI-based features
- Contract (6(1)(b)): For event entry and service delivery (e.g., catering or accessibility)
- Legitimate Interest (6(1)(f)): For crowd management, event logistics, analytics, and ensuring health and safety
Consent is collected at registration and may be withdrawn at any time. Withdrawal does not affect lawful processing that occurred prior.
| Type of Data | Lawful Basis | Purpose | Opt-out/Withdraw |
| Name, email, phone | Contract | Registration and event participation | No |
| Photos/videos | Consent | Event promotion and documentation | Yes |
| Device/app analytics | Legitimate Interest | Safety, logistics, and access monitoring | Yes |
| Dietary/access preferences | Consent | Inclusive planning | Yes |
| AI features (e.g. tagging) | Consent | Experience personalisation | Yes |
AI Technologies
We may use responsible AI technologies to enhance the event experience. These include:
- Smart check-in systems to reduce queues
- Photo tagging or facial detection for group images (optional)
- Feedback sentiment analysis to assess attendee experience
All AI features are intended to be:
- Clearly disclosed where possible
- Designed for transparency and human oversight
- Supportive of fairness and inclusivity, never replacing human judgement
Data Sharing
We may share personal data with trusted third parties to operate the event, including:
- Venue and security providers for safety and access
- Caterers and service teams for dietary or accessibility needs
- Photographers/videographers under contract and NDA
- Technology partners for ticketing, feedback, or digital experiences
All third parties are GDPR-compliant, and data is only processed as instructed.
Data Retention
We retain data only as long as necessary:
- Contact and registration data: 30 days post-event
- Photos/videos: Up to 2 years (unless consent is withdrawn)
- Feedback and analytics: Anonymised within 90 days
Data may be held longer where legally required (e.g., insurance, health and safety documentation).
International Data Transfers
Where data is hosted outside the UK/EEA (e.g., cloud platforms like Google Drive or media sharing tools), we ensure:
- Providers have certified compliance (e.g., EU-US Data Privacy Framework)
- Contracts include appropriate Standard Contractual Clauses or equivalent safeguards
Your Rights
You have the right to:
- Access your personal data
- Correct any inaccurate data
- Request erasure of your data (“right to be forgotten”)
- Restrict or object to processing
- Receive your data in a portable format
- Withdraw consent at any time
- Not be subject to decisions made solely by automated processing
To exercise any of these rights, contact hello@aibeachparty.co.uk. We respond to rights requests within 72 hours.
Identification for Requests
To confirm identity for data access, we require:
- One piece of photo ID (passport, driving licence)
- One recent proof of address (utility bill dated within 3 months)
Send all requests to hello@aibeachparty.co.uk.
Complaints
If you have concerns about how your data is handled:
- Contact us at hello@aibeachparty.co.uk
- If unsatisfied, lodge a complaint with the ICO: https://ico.org.uk
Updates to this Policy
We may update this privacy policy ahead of the event. All registered participants will be informed of significant changes by email.
Our Commitment to Responsible Events and Data Ethics
We recognise the importance of earning trust at public AI-enabled events. We commit to transparent data handling, responsible AI use, and clear user rights. Our policies are designed to support inclusive, safe, and engaging experiences — with privacy at the core.
Last updated: 8 June 2026